Before your grant, cooperative agreement, or contract ends, you must submit your product to OVC for review and, after that review, a final submission package that includes any review changes. These two steps must take place—
These deadlines relate to submission of products near the end of your contract/grant. You are encouraged to review these guidelines and work with your program specialist to develop a schedule for review and feedback at each step of development to ensure a high-quality product that clearly meets the needs of service providers.
120 Days Before Your Funding Ends
At
least 120 days before your funding
ends, you
must submit your product to
us for review. Build the 120-day product review deadline into
your grant or contract timeline.
- Experts in the field and others within the U.S. Department
of Justice (DOJ) will review and comment on the product during
the review period.
- We should return the product in 30–90 days, depending
on its size and complexity.
- Be prepared to incorporate substantive and editorial
changes into the product per discussion
with your grant monitor.
If you are unable to provide a final version of the product 120 days before
the grant, cooperative agreement, or contract ends, you may request
a no-cost extension to the grant or contract period. These extensions
are approved on a case-by-case basis, and all requests must contain
a substantive reason justifying the delay.
If substantive changes
to the product are required, no additional funds will be made
available.
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30 Days Before Your Funding Ends
At
least 30
days before your funding ends, you
must provide us with a final submission
package. This package
should include all materials required to move forward with
publishing.
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