OVC requests that authors follow these usage standards:
Copyright Policy
Incorporation of material protected by copyright. Material from works that are protected by copyright-such as written or audiovisual materials or images-may not be incorporated into products created under an OVC grant or contract without advance written approval from OVC (and the Office of Justice Programs (OJP) contracting officer, if applicable). Grantees and contractors should contact their OVC grant specialist or contracting officer's technical representative (COTR). Grantees and contractors should expect that OVC and OJP will require the grantee or contractor to obtain written permission from the copyright holder (a written license) sufficient as to U.S. Department of Justice (DOJ) rights. In general, a license must be sufficient to ensure that DOJ's ability to use (and authorize others to use) the grant or contract product is not impaired by inclusion of the copyrighted material. The grantee or contractor is responsible for acquiring any required license and for paying any necessary fees.
Subgrants and subcontracts. Grantees and contractors who intend to incorporate materials developed under a subgrant or subcontract into a grant or contract product are to contact OVC in advance of the agreement to discuss flow-through requirements regarding copyright and the DOJ license that must be incorporated into the agreement.
Notice of copyright. If a grant or contract product incorporates material from other works that are protected by copyright, notice of copyright should be incorporated in the product's text, captions, footnotes, or legends, as appropriate. Notice of copyright should be consistent with any requirements set forth in the license from the copyright holder.
Authority to copyright a work. In general, unless specified otherwise in the award, a grantee may copyright any work that is subject to copyright and is developed, or for which ownership is purchased, under an award. Any such copyright is subject to a broad royalty-free, nonexclusive, and irrevocable license retained by DOJ to reproduce, publish, or otherwise use the copyrighted material (including in the creation of derivative works) for Federal Government purposes, and to authorize others to do so.
Contract provisions may vary with respect to copyright and retained licenses and may differ from those that apply to grants. Contractors should contact OVC and the OJP contracting officer for information as to a particular contract.
Agreements with outside publishers. Any grantee or contractor who proposes to offer materials developed under a grant or contract to a publisher for publication or distribution must contact OVC in advance to discuss applicable requirements with respect to the DOJ license.
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Accessibility and 508 Compliance
The Rehabilitation
Act Amendments of 1998 require that electronic data and information technology provided
by the Federal Government be accessible to people with disabilities.
Section 508 of the Act, which focuses on information disseminated
through the Web, requires that "alt" (alternative)
text be supplied with all graphics. These brief descriptions
of graphic elements (20 words or fewer) allow visually impaired
people who use special text-reading software or people who view
the site without graphics to understand what the images convey.
OVC complies with this and all standards of section 508.
In addition, OVC requires that all DVDs include closed captioning and visually described files.
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Use of OVC Logo and OJP Seal and Tagline
OVC's logo is the exclusive property of the Office for Victims of Crime. All products produced by OVC must include the OVC logo as well as the Office of Justice Programs (OJP) seal and tagline. You must obtain OVC permission to include the OVC logo and OJP seal and tagline on reproduced products and must obtain OVC approval regarding their correct placement. Under no circumstances shall you reproduce and release a product that duplicates the official U.S. Department of Justice header or Oxford rule. Please contact your grant monitor or contracting officer's technical representative for more information.
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Use of Product Numbers and Barcodes
OVC uses barcoding to maintain and track its inventory of published
products. Every item received into inventory will be assigned
a product number that will be printed in barcode format on the
document.
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Disclaimer
All OVC publications and videos must include standard funding information and a disclaimer.
“This ______________ was produced by ______________ under [add contract or grant number, as appropriate], awarded by the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice. The opinions, findings, and conclusions or recommendations expressed in this ______________ are those of the contributors and do not necessarily represent the official position or policies of the U.S. Department of Justice.”
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