Print and E-Pubs
File Setup
Prepare your submission package according to the following
guidelines:
Hardware
Submit electronic files via e-mail or on a CD-RW.
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Software
We currently accept documents in Microsoft
Word only. Submission of materials with design elements already incorporated will delay final production and availability of your work to victim service providers. Please contact your
grant monitor with questions about this requirement.
- For publications longer than 30 pages, save each section in
individual files and name them accordingly (i.e., section 1,
section 2, section 3). Do not exceed 30 pages per file.
- Submit tables and graphs in separate electronic files. Provide
printouts of each and data points for graphs.
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Format
Follow these guidelines:
- Margins. Set
1-inch margins all around (left, right, top, and bottom).
- Line spacing. Double space text. Triple space
between paragraphs.
- Justification. Left justify the text.
- Indentation. Use block style. Do not use tabs
or indents at the beginning of paragraphs.
- Fonts. Use 12-point Times New Roman for all
text. You may use a different point size of the same font to
differentiate subhead levels.
- Page numbering. Use footers to number your
pages.
- Footnotes and endnotes. Endnotes are preferred.
Do not use other formatting tools (e.g., different size text,
tabs, columns, boxes). Text submitted to OVC will be developed
into the final product by a graphic designer. Unnecessary formatting
in draft text can delay the publishing of your grant product.
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Artwork
Generally, OVC prepares final artwork. If your grant or contract requires you to prepare camera ready art, check with your grant or project manager for our production standards (e.g., disclaimer use and placement, logos).
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